The position is established as the 4PL Finance Controller and Invoicing Lead for one of the world’s largest sporting brands, as extended arm of customers supply chain, manages global air freight, ocean freight, road freight, sea/air and Sea/Rail flows as well as local on-carriage plus destination customs clearance and in DC intake planning execution for this global key account.
This role covers the Vendor Invoicing, Invoicing and Over & Recovery task part of the global control tower teams based in centralized global shared service center locations.
The 4PL Finance and Controller Lead is based in Manila and has a direct reporting line into the 4PL Global Control Tower Manager and functional reports to Global Finance Manager
Operational and Team Management:
- Oversee the assigned operational task within the control tower Finance Controller and Invoicing team
- Learn and Understand Operational task of the team
- Ensure data completeness and correctness in systems to be used.
- Prepare and Present performance report to internal and external stake holders
- Quality and compliance responsibilities under NDA / attention given to predetermined processes, SOPs
- Request for systems accesses and set-up of team members
- Setup physical workstations
- Maintain an overview of daily time records
- Maintain all areas of Health and Safety relevant to the working environment & staff teams. Monitoring and organization of the Invoicing and Administration team operational activities
- Organization of resources planning
- Clarification of irregularities with team members and other internal parties
- Escalation of irregularities to Service Support/Process Manager
- Perform daily stand up meetings
- Maintain action list and risk log
- Monitor user and access setup
- Drive continuous improvement of the team and related processes.
- Work under the direction of superiors
- Assist in training new team members
- Assist clarification of customer instructions
- Drive completion of process documents
- Drive completion of customer instructions
- Prepare & train team for new process
- Train team in process
- Help engage relevant support functions
- Help collect operational baselines
- Escalate issues affecting team
Operational and Team Management:
Motivate and inspire team members
Lead by setting a good example (role model) – behavior consistent with words
Facilitate problem solving and collaboration
Maintain healthy group dynamics
Intervene when necessary to aid the group in resolving issues
Support new team members in working through the induction program, ensure that they have the necessary knowledge to effectively participate in the team
Help keep the team focused & on track
Graduate of Finance/ Accounting or bachelor’s degree (any course)
Operational Knowledge of Freight Forwarding (All ship modes), SCM, Logistics
Good knowledge of International Trade (e.g.) incoterms, etc.,
Detailed knowledge of the Air/Ocean Freight and Customs documentation and finance process
Knowledge of continuous improvement methodology
Experience with the use of web-based systems and MS Office in general
Requirements:
Team spirit and social competence in an international environment
Quick comprehension and focused work
Resilience, ability to prioritize and meet deadlines
Accurate and reliable working method
Meticulous and have a keen eye for details
Highly organized
Openness and flexibility in meeting customer demands / service attitude
Professional skills development by participation in training and constant self-education.
Finance / forwarding business education or work experience
Work experience in Operational Finance in Freight Forwarding
Minimum 5 years work experience
Fluent in English is mandatory (written and spoken)
Local language
Good Know How in MS-Office applications
Good Know How in web-based applications / Internet
Knowledge in Supply Chain Applications is a plus
Self-organization of the own working space and the tasks assigned under the operational requirements
Responsible delegating of various tasks within the area of responsibility
Skills:
Finance, Operational Finance, Logistics, Freight forwarding